We are looking for an Accounts Payable Specialist to join a construction-focused organization in Honolulu, Hawaii. This Contract to permanent opportunity is ideal for someone who can manage end-to-end payables work with accuracy while also contributing light administrative support to staffing efforts. The role calls for someone who is detail oriented and comfortable handling a busy invoice volume, applying sound accounting judgment, and working effectively in an environment where processes may be less structured. This position requires onsite work, so Hawaii residents are preferred. To learn more or apply, call us at 808-531-8056.
Responsibilities:
- Process accounts payable activities from initial invoice receipt through final payment, ensuring entries are accurate and complete.
- Review and assign proper coding to invoices while confirming supporting documentation aligns with purchasing and receiving records.
- Perform three-way matching to validate invoices against purchase orders and receipts before payment is issued.
- Manage a high volume of transactions and help clear outstanding invoice backlogs in a timely manner.
- Navigate manual purchase order workflows and maintain accuracy in settings with evolving or informal procedures.
- Support payment operations such as ACH processing and check runs in accordance with company timelines and controls.
- Monitor accounts payable activity with an understanding of debit and credit impacts to maintain reliable financial records.
- Provide administrative HR assistance by tracking interview activity and coordinating staffing-related scheduling and updates for leadership.
- Assist with work performed in Sage 300/Timberline when needed, while adapting to department tools and processes.
- At least 5 years of experience in accounts payable, including ownership of full-cycle AP responsibilities.
- Demonstrated ability to complete three-way match procedures accurately and consistently.
- Strong understanding of invoice coding, debit and credit application, and overall accounts payable workflows.
- Experience handling large transaction volumes while maintaining attention to detail and meeting deadlines.
- Ability to work effectively with manual processes and in environments with limited formal structure.
- Proficiency supporting payment methods such as ACH transactions and check processing.
- Construction industry experience is preferred.
- Experience with Sage 300/Timberline is helpful but not required.