We are looking for an experienced Accounts Payable Specialist to support a fully on-site retail organization in Jacksonville, Florida. This Long-term Contract opportunity is ideal for a detail oriented individual who can manage high-volume invoice activity, maintain strong vendor relationships, and keep payment processes running smoothly. The role requires a strong background in accounts payable operations, sharp problem-solving skills, and the ability to work effectively in a hybrid environment.
Responsibilities:
- Ability to work on-site in our Jacksonville Florida offices
- Review incoming invoices for completeness, accuracy, and compliance with company guidelines before processing.
- Match supplier invoices to purchase orders and receiving documentation to confirm proper authorization and support three-way matching requirements.
- Assign correct general ledger accounts and cost centers to invoices to ensure accurate financial reporting.
- Investigate payment holds, invoice mismatches, and other exceptions, then take prompt action to resolve them within vendor payment terms.
- Reconcile vendor statements regularly and address discrepancies, missing payments, or outstanding balances in a timely manner.
- Research irregularities in transaction data and reporting to identify root causes and recommend corrective action.
- Monitor vendor accounts to keep balances current and follow up on aging items that require resolution.
- Communicate effectively with vendors, internal teams, and leadership regarding invoice status, payment questions, and account issues.
- Support payment processing activities such as ACH transactions and check runs while maintaining accurate vendor records.
- 7+ years of accounts payable experience, including handling invoice processing and vendor account reconciliation.
- Ability to work on-site in our Jacksonville Florida offices
- Strong knowledge of invoice coding, account coding, and three-way matching procedures.
- Experience working with ERP platforms such as Oracle or NetSuite; NetSuite experience is preferred.
- Familiarity with payment methods and disbursement processes, including ACH and check runs.
- Ability to manage multiple vendors and resolve account discrepancies with accuracy and urgency.
- Proficiency in maintaining vendor files, responding to vendor inquiries, and supporting vendor compliance requirements.
- Strong analytical skills with experience researching data issues, gaps, and transactional exceptions.
- Effective written and verbal communication skills, with the ability to collaborate using tools such as Slack and Jira.