We are looking for an organized accounting specialist to support the financial and operational activities of a commercial property portfolio. This position combines accounting coordination with property support responsibilities, requiring someone who can manage invoices, tenant billing, records, and service follow-up with accuracy and professionalism. The ideal candidate is comfortable working in a fast-paced real estate environment and can balance tenant service, vendor communication, and day-to-day administrative tasks effectively.
Responsibilities:
- Manage invoice review, coding, and payment processing while maintaining accurate accounts payable records for assigned properties.
- Prepare tenant charges, post incoming payments, and assist with follow-up on outstanding balances to support timely accounts receivable activity.
- Help oversee daily property operations by tracking service requests, coordinating maintenance work, and confirming completion of contracted services.
- Perform routine site reviews to identify maintenance, safety, or appearance concerns and escalate issues as needed.
- Support tenant occupancy activities by assisting with move-ins, move-outs, lease-related documentation, and ongoing service communication.
- Work with contractors and vendors to obtain pricing, organize documentation, and monitor compliance with insurance and safety requirements.
- Maintain organized property files, financial records, lease documents, and reporting materials to support audits and monthly close activities.
- Assist with budget preparation, expense tracking, reconciliations, and other administrative reporting tied to property performance.
- At least 2 years of experience in property management, accounting, facilities support, or a related business environment.
- Working knowledge of accounts payable, accounts receivable, billing, collections, and invoice processing.
- Experience using accounting or property management systems such as QuickBooks and strong data entry skills.
- Proficiency with Microsoft Office, especially Excel, for tracking, reconciliation, and reporting tasks.
- Ability to manage multiple priorities, stay organized, and meet deadlines in a busy work setting.
- Strong written and verbal communication skills for interacting with tenants, vendors, and business partners.
- Familiarity with commercial real estate operations, lease administration, or tenant support is preferred.