We are looking for an HR Assistant to support talent acquisition and onboarding efforts for a credit union in Baltimore, Maryland. This exciting position is expected to begin on a part-time schedule of approximately 30 hours per week and will play an important role in creating an organized, responsive hiring experience for candidates and new employees. The person in this role will work closely with the Talent Acquisition team to coordinate recruiting activities, manage hiring documentation, and keep candidate information accurate and up to date. Success in this position will require strong communication skills, sound judgment with confidential information, and the ability to stay organized while balancing multiple priorities.
Responsibilities:
- Coordinate interview calendars, candidate outreach, and assessment distribution to keep the hiring process moving efficiently.
- Review resumes, track applicant progress in recruiting systems, and maintain accurate updates on screenings, references, background checks, and credit checks.
- Prepare recruiting materials such as templates, correspondence, binders, and event items needed for hiring activities and job fairs.
- Support onboarding by organizing documents for new employees, monitoring completion of required paperwork, and assisting with welcome activities for incoming employees.
- Maintain candidate and personnel files with a high level of accuracy, organization, and confidentiality.
- Update spreadsheets and internal records in real time to ensure the Talent Acquisition team has current hiring status information.
- Provide day-to-day administrative support to the recruiting function, including document preparation, copies, and coordination of follow-up tasks.
- Attend periodic onsite events and recruitment activities, including job fairs and designated in-office support days.
- Identify opportunities to improve recruiting coordination and onboarding workflows after gaining familiarity with team processes.
- At least 2 years of experience in recruiting coordination, HR support, onboarding, or a similar administrative role.
- Experience working with applicant tracking systems, HR information systems, and Microsoft Excel for recordkeeping and status tracking.
- Strong ability to manage scheduling, data entry, and documentation in a fast-paced environment with shifting priorities.
- Excellent written and verbal communication skills, with a detail-focused and service-oriented approach when working with candidates and internal partners.
- Demonstrated ability to handle confidential employee, candidate, salary, and screening information with discretion.
- Familiarity with resume screening, recruitment administration, screening coordination, and new-employee onboarding activities.
- Highly organized work style with close attention to detail and the ability to work independently with minimal supervision.