We are looking for a detail-oriented Administrative Coordinator to support production scheduling activities at a manufacturing site in Dover, Delaware. This Long-term Contract position will work closely with planning and operations teams to help align production schedules with business needs while keeping communication clear across departments. The ideal candidate brings strong coordination skills, sound judgment, and the ability to manage changing priorities in a fast-paced environment.
Responsibilities:
- Coordinate daily and forward-looking production schedules in partnership with planning and operations teams to support manufacturing output.
- Review demand and available capacity to help maintain balanced production plans and identify potential constraints early.
- Communicate scheduling updates, risks, and recommended solutions to stakeholders using data and operational priorities.
- Track follow-up items from planning and review meetings to help keep timelines, actions, and decisions on schedule.
- Support initiatives related to capacity planning, product changes, and process improvements that affect scheduling activities.
- Serve as a point of coordination between supply planning, demand planning, and manufacturing for assigned product lines or production areas.
- Maintain scheduling records, reports, and spreadsheets with a high level of accuracy, using Excel and related systems to organize information.
- Promote compliance with workplace safety, environmental, and company policy requirements in day-to-day administrative and scheduling support.
- 2+ years of experience in administrative coordination, scheduling, production planning support, or a similar role.
- Strong proficiency in Microsoft Office, with advanced Excel skills for tracking, analysis, and reporting.
- Experience managing calendars, schedules, or operational timelines in a fast-moving environment.
- Effective communication skills with the ability to work across multiple levels of an organization.
- Strong analytical and problem-solving abilities with a practical, data-informed approach.
- Ability to handle multiple priorities, adapt to changing business needs, and work effectively in ambiguous situations.
- Experience with SAP or similar enterprise planning systems is preferred.
- Team-oriented mindset with a focus on reliability, organization, and continuous improvement.