We are looking for an experienced Senior Executive Assistant to provide high-level support to senior leadership on site in Troy, NY. This contract-to-permanent opportunity is ideal for an experienced, detail-oriented candidate who can stay ahead of competing priorities, coordinate complex executive activities, and keep operations running smoothly in a fast-paced consulting environment. The role calls for strong judgment, excellent communication, and advanced Microsoft Office skills, along with the ability to handle confidential matters with discretion.
Responsibilities:
- Partner closely with executive leadership to manage daily administrative needs, maintain alignment on priorities, and ensure timely follow-through on key activities.
- Oversee demanding calendars by scheduling meetings, resolving conflicts, and adjusting plans as priorities shift throughout the day.
- Arrange detailed business travel, including flights, lodging, ground transportation, and itinerary coordination in collaboration with travel resources.
- Prepare, revise, and format detailed documents, presentations, email communications, and other materials using Microsoft Office applications.
- Capture accurate meeting notes, organize action items, and support consistent documentation of important discussions and decisions.
- Maintain records and complete data entry tasks with a high level of accuracy while supporting reporting and information tracking needs.
- Assist with spreadsheet-related work such as organizing data, updating survey information, and managing basic Excel functions.
- Respond to changing requests with urgency and professionalism, balancing recurring responsibilities with time-sensitive assignments.
- Support executive meetings and related logistics by coordinating schedules, materials, and communication before and after each session.
- At least 3 years of experience in an Executive Assistant or other senior-level administrative support role.
- Demonstrated success managing complex calendars, executive meetings, and shifting priorities in a fast-paced setting.
- Strong experience coordinating business travel and handling detailed scheduling arrangements.
- Advanced proficiency with Microsoft Outlook, Word, PowerPoint, and Excel.
- Excellent organizational skills with a sharp eye for detail and dependable follow-through.
- Strong written and verbal communication skills with the ability to interact professionally across all levels of an organization.
- Ability to work independently, maintain confidentiality, and adapt quickly to changing business needs.
- Familiarity with AI tools to support efficiency and productivity is a plus.