We are looking for an experienced Sr. Executive Assistant to support the Chief Strategy Officer & Chief of Staff in Chicago, Illinois. This role is central to keeping executive priorities organized, meetings productive, and day-to-day operations moving smoothly. The ideal candidate brings strong judgment, exceptional organization, and the ability to manage sensitive matters with professionalism in a mission-driven non-profit environment.
Compensation and Benefits: $80,000-$90,000 annually plus free medical, dental, vision, and disability insurance for employee-only coverage, generous PTO and much more. Schedule: Hybrid (2 days on-site), with the occasional requirement for 3-4 days on-site
Responsibilities:
- Oversee the Chief Strategy Officer & Chief of Staff’s schedule, aligning meetings and commitments with strategic priorities and ensuring time is used effectively.
- Prepare agendas, document follow-up items, and coordinate next steps for leadership and executive meetings to help maintain momentum on key initiatives.
- Manage special projects assigned by the executive, tracking deliverables, timelines, and resources to support successful completion.
- Partner with the Director of the Executive Office to coordinate meetings between the Chief Strategy Officer & Chief of Staff and the Founder and President.
- Organize domestic and international travel arrangements, including itineraries, meeting materials, participant background information, logistics, and post-trip action items.
- Draft, edit, and format presentations, correspondence, memoranda, and other executive materials with a high level of accuracy and professionalism.
- Conduct research on programmatic and organizational topics to provide the executive with clear, relevant information for decision-making.
- Monitor budget-related activity, prepare quarterly budget updates, and complete expense tasks such as reimbursements, credit card reconciliations, and check requests.
- Provide administrative assistance to outside consultants and advisors as needed, while also handling occasional personal support requests with discretion.
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- 7+ years of experience providing senior-level executive support, preferably in a non-profit or mission-driven organization.
- Demonstrated expertise in complex calendar management, meeting coordination, and executive travel planning.
- Strong written and verbal communication skills, with the ability to draft clear correspondence and presentation materials.
- Experience using business and administrative tools such as Concur, CRM platforms, Cisco Webex Meetings, and Microsoft PowerPoint.
- Ability to manage multiple priorities independently while maintaining accuracy, confidentiality, and sound judgment.
- Comfortable handling expense reporting, budget tracking, and financial administrative tasks.
- Proven ability to support high-level stakeholders in a fast-paced environment with professionalism and responsiveness.