Archived listing. The details below describe a past opening.
We are looking for an experienced Executive Assistant to provide high-level administrative support in the financial services industry . This Long-term Contract position is ideal for someone who excels at managing complex schedules, coordinating executive-level meetings, and overseeing detailed travel plans. The role calls for strong judgment, exceptional organization, and the ability to keep priorities moving smoothly in a fast-paced trust company environment.
Responsibilities:
- Manage senior leadership calendars by organizing appointments, resolving scheduling conflicts, and ensuring daily priorities are aligned.
- Arrange domestic and international travel plans, including itineraries, transportation, lodging, and related logistics.
- Coordinate executive meetings by securing meeting times, preparing schedules, and confirming all necessary details with attendees.
- Support leaders with day-to-day administrative activities that help maintain efficiency and responsiveness across business operations.
- Monitor changing priorities and adjust calendars or travel arrangements quickly to accommodate urgent business needs.
- Prepare and organize materials needed for meetings, appointments, and executive engagements.
- Communicate professionally with internal teams and external contacts to facilitate scheduling and travel coordination.
- Maintain accurate records of travel details, meeting plans, and other executive support activities.
- Demonstrated experience providing executive-level administrative support in a senior assistant capacity.
- Strong ability to manage complex calendars with a high degree of accuracy and discretion.
- Proven experience handling travel booking and coordinating multi-step travel arrangements.
- Ability to organize and support executive meetings in a detail-oriented business environment.
- Excellent written and verbal communication skills with strong attention to detail.
- Highly organized approach to managing multiple priorities and time-sensitive requests.
- Proficiency with standard office and scheduling tools used for calendar and travel coordination.
- Industry experience highly preferred, particularly financial services/investment management