We are looking for an experienced Sr. Executive Assistant to provide dedicated support to the President and Chief Executive Officer in New Jersey. This Contract position plays a central role in keeping executive priorities organized, communications moving efficiently, and leadership engagements well coordinated. The ideal candidate brings sound judgment, exceptional discretion, and the ability to manage fast-changing demands while supporting a mission-driven organization in the education sector.
Responsibilities:
- Oversee the President and CEO’s schedule, aligning meetings, events, and commitments to make the best use of executive time and priorities.
- Prepare meeting packets, background materials, and executive briefings so leadership is well informed for internal and external engagements.
- Serve as a key point of coordination for communications flowing to and from the executive office, ensuring timely responses and appropriate follow-up.
- Partner with senior leadership to organize presentations, public appearances, and stakeholder meetings, while tracking action items through completion.
- Arrange travel logistics, including itineraries and related expense documentation, with close attention to detail and timing.
- Develop summaries, research notes, and written correspondence that support leadership objectives, strategic initiatives, and decision-making.
- Monitor progress on high-priority projects, identify emerging concerns, and recommend practical solutions to keep initiatives on track.
- Contribute to special assignments that may include public relations activities, speaking engagement coordination, annual reporting, and organizational initiatives.
- Provide ongoing status updates to executive leadership and follow through on deadlines, deliverables, and operational commitments.
- Support a collaborative, student-centered environment grounded in integrity, collaboration, and strong service to internal and external stakeholders.
- Bachelor’s degree or equivalent relevant experience.
- Prior experience supporting senior executives, ideally at the C-suite level.
- Strong organizational and multitasking skills with the ability to shift priorities effectively in a fast-paced setting.
- Excellent written and verbal communication skills, including business writing, proofreading, and presentation support.
- Demonstrated ability to interact effectively with board members, donors, public officials, and other high-level stakeholders.
- High level of discretion, sound judgment, and accountability when handling confidential or sensitive matters.
- Proficiency with Google Workspace and/or Microsoft Office, along with experience using virtual meeting platforms and Adobe tools.
- Flexibility to support occasional evening and weekend commitments as business needs require.