Archived listing. The details below describe a past opening.
We are looking for a dependable Shipping & Receiving Clerk to support purchasing and materials coordination for a Contract position based in Portland, Maine. This role focuses on handling inbound and outbound inventory activity, maintaining accurate purchase-related records, and working closely with the purchasing department to keep daily operations running smoothly. The ideal candidate is organized, detail-oriented, and comfortable managing order activity, vendor communication, and merchant service processes in a fast-paced environment.
Responsibilities:
- Process incoming shipments and outgoing deliveries while verifying quantities, condition, and supporting documentation.
- Create, track, and update purchase orders to ensure materials and products are ordered accurately and on schedule.
- Coordinate with vendors, internal teams, and the purchasing department to resolve order discrepancies, delivery issues, and supply questions.
- Maintain organized records for purchasing activities, shipping receipts, invoices, and related transaction documents.
- Monitor stock movement and assist with replenishment planning to support operational and sales needs.
- Support daily purchasing functions by reviewing requests, confirming item details, and following established procurement procedures.
- Assist with merchant services documentation and related administrative tasks tied to purchasing and sales transactions.
- Experience supporting purchasing functions, shipping and receiving, or related inventory coordination work.
- Working knowledge of purchase order processing and general purchasing activities.
- Ability to maintain accurate records and manage multiple transactions with strong attention to detail.
- Comfortable communicating with vendors, warehouse staff, and internal departments to address routine issues.
- Basic understanding of purchasing department workflows and documentation standards.
- Proficiency with standard computer applications and data entry used for order and inventory tracking.
- Strong organizational skills and the ability to prioritize tasks in a deadline-driven environment.