We are looking for a highly organized Senior Administrative Assistant to support leadership operations in Richmond, Virginia. This contract to hire opportunity is ideal for someone who thrives in a fast-moving environment and can confidently manage executive support, meeting coordination, and event logistics with professionalism and discretion. The role will contribute to day-to-day administrative efficiency while helping leadership and board-related activities stay well organized and on schedule.
Responsibilities:
- Provide day-to-day administrative support to senior leadership, including maintaining calendars, arranging meetings, and coordinating communications with internal and external stakeholders.
- Serve as a central point of contact for executive correspondence and help facilitate communication with board members, donors, and other key partners.
- Organize special events, retreats, and leadership meetings by managing schedules, vendor coordination, room setup, technology arrangements, and meeting documentation.
- Track and support projects and operational initiatives to help ensure timelines, deliverables, and follow-up activities remain on course.
- Prepare, format, and distribute reports, presentation materials, and other documents requested by leadership.
- Partner with administrative staff across departments to respond to requests, share information, and support leadership priorities effectively.
- Maintain office supply inventory for the department and place orders as needed to support daily operations.
- Associate degree and at least 5 years of administrative or related experience.
- Demonstrated experience supporting senior leaders with scheduling, meeting logistics, and preparation of business materials.
- Strong organizational skills with the ability to manage competing priorities, meet deadlines, and adapt to changing business needs.
- Proficiency with Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook; familiarity with board management platforms is a plus.
- Excellent written and verbal communication skills, including experience drafting business correspondence and recording accurate meeting notes.
- Strong interpersonal and customer service abilities with a collaborative and solution-focused work style.
- Experience coordinating events and meetings with close attention to detail and consistent follow-through.
- Nonprofit experience and bilingual English/Spanish skills are preferred.