We are looking for a detail-oriented Records Clerk to support administrative and records management activities for a non-profit organization in Indianapolis, Indiana. This contract opportunity with permanent potential is well suited for someone who enjoys structured work, handles confidential information with care, and contributes effectively in a team-based office environment. The person in this role will help keep both physical and digital records accurate, accessible, and well organized while assisting with day-to-day operational needs.
Responsibilities:
- Maintain an orderly filing environment by sorting, updating, and retrieving records in both paper and electronic formats.
- Support document processing through scanning, copying, indexing, and filing materials accurately and in a timely manner.
- Prepare books, packets, mailings, and other assembled materials for internal or external distribution.
- Coordinate outgoing deliveries and shipments, ensuring items are packaged and routed correctly.
- Provide occasional reception or front-office coverage to help maintain smooth daily operations.
- Partner with central services staff to balance workloads, meet deadlines, and complete shared assignments.
- Assist with special projects and routine administrative tasks that support departmental operations.
- Manage sensitive grant-related and departmental records with a high level of discretion and confidentiality.
- Cross-train with teammates to provide dependable backup support when coverage is needed.
- Experience working with records, files, or administrative documentation in a detail-focused office setting.
- Strong ability to organize and maintain both digital and paper filing systems with accuracy.
- Proficiency in scanning, copying, and handling document management tasks efficiently.
- Comfortable managing confidential information with discretion and sound judgment.
- Ability to work collaboratively with team members while also handling independent assignments.
- Reliable time management skills with the capacity to prioritize multiple tasks and meet deadlines.
- Clear written and verbal communication skills for coordinating routine office and records-related activities.