Robert Half is hiring a Receptionist & Office Services Coordinator for an established construction and engineering company in Oceanside! This opportunity is perfect for someone who enjoys a combination of front-desk responsibilities and hands-on office coordination. You'll welcome clients and vendors, support field and office personnel, and help keep documentation and everyday administrative processes organized. Unlike a traditional reception-only position, this role offers exposure to project operations and the opportunity to work with multiple departments. The ideal candidate is resourceful, professional, and comfortable managing a steady flow of requests.
What You'll Do:
- Manage front-desk coverage and greet visitors, vendors, and project partners.
- Answer and direct incoming calls and maintain accurate message records.
- Coordinate meeting schedules, conference rooms, and visitor appointments.
- Receive and distribute incoming mail, packages, plans, and project documents.
- Assist with document scanning, filing, copying, and electronic recordkeeping.
- Maintain office supply inventory and coordinate replenishment.
- Help prepare project packets, vendor paperwork, and internal meeting materials.
- Route invoices, purchase orders, and other documents to the appropriate departments.
- Maintain contact lists, spreadsheets, and office tracking logs.
- Coordinate office access and visitor information according to company procedures.
- Assist with employee onboarding logistics, including workspace preparation.
- Support general administrative projects and office services requests.
- 2+ years of receptionist, office coordination, or administrative support experience.
- Proficiency in Microsoft Office, particularly Outlook, Word, and Excel.
- Strong organizational and multitasking skills.
- Professional communication and customer service abilities.
- Comfort handling documents and maintaining accurate records.
- Ability to work with employees, vendors, and visitors across different departments.
- Construction, engineering, facilities, or project-based office experience is a plus.