We are looking for a dependable Receptionist to support daily front-desk and administrative operations in New Jersey. This long-term contract position is ideal for someone who can balance customer-facing responsibilities with detailed office support in a fast-paced waste and environmental services setting. The person in this role will help keep the office organized, provide a welcoming experience for visitors, and assist with a wide range of clerical and coordination tasks.
Responsibilities:
- Welcome guests, customers, suppliers, and employees with a courteous approach while managing the front desk experience.
- Handle a busy multi-line phone system, direct incoming calls appropriately, and respond to general inquiries in a courteous manner.
- Enter and update information in internal systems and spreadsheets with a strong focus on accuracy and completeness.
- Organize, scan, file, and maintain business records and administrative documents for easy access and compliance.
- Process insurance-related paperwork, upload claim documentation, and keep supporting records current.
- Manage incoming and outgoing mail, certified deliveries, overnight packages, and other office shipments.
- Track office supply levels, maintain marketing materials, and coordinate inventory needed for meetings, conferences, and events.
- Prepare conference spaces and visitor packets, including required safety items and other meeting materials.
- Maintain vehicle-related records such as registrations, insurance documents, account details, and tracking logs.
- Provide general administrative assistance by supporting internal teams, distributing materials across the office, and coordinating routine office needs.
- At least 2 years of experience in a receptionist, administrative assistant, or similar office support role.
- Ability to manage receptionist duties in a high-activity office while maintaining professionalism and strong customer service.
- Experience handling inbound calls through a multi-line phone or switchboard system.
- Strong data entry skills with the ability to maintain accurate records and spreadsheets.
- Proficiency with computers and standard office software used for administrative tasks and document management.
- Excellent organizational skills with close attention to detail and the ability to manage multiple priorities.
- Dependable and adaptable approach, with willingness to assist across a variety of clerical and office coordination activities.
- Ability to lift and carry office materials or packages up to 40–50 pounds as needed.