We are looking for a detail-oriented Property Administrator to support a fast-paced property management team in Irving, Texas. This is a Contract position designed to provide immediate administrative and operational support across a portfolio of properties while helping keep daily activities organized and on schedule. The ideal candidate is comfortable managing routine responsibilities independently, communicating professionally with tenants and vendors, and maintaining productivity in a dynamic office environment.
Responsibilities:
- Manage incoming mail by reviewing, organizing, and routing correspondence to the appropriate parties in a timely manner.
- Serve as a central point of coordination for communication with tenants, service providers, and building engineering teams to help resolve day-to-day property matters.
- Enter and process a large volume of invoices accurately while maintaining organized records and supporting timely payment workflows.
- Provide administrative assistance for multiple properties, ensuring documentation, communications, and operational tasks are handled efficiently.
- Support the Property Manager with daily operational needs to reduce administrative backlog and keep property activities moving forward.
- Track routine requests and follow up on outstanding items to help maintain smooth building operations and responsive service.
- Prioritize assigned work independently and take ownership of recurring tasks with minimal supervision.
- Maintain organized files, reports, and office records using standard business software and property management tools.
- Previous experience in property administration or in an administrative support role within property management is preferred.
- Strong customer service skills with the ability to communicate clearly and professionally with a variety of stakeholders.
- Demonstrated success handling high-volume administrative work while maintaining accuracy and organization.
- Ability to work independently, stay focused, and manage competing priorities with limited direction.
- Proficiency with Microsoft Office applications, including Word, Excel, and Outlook.
- Experience with Yardi is strongly preferred, though training may be available for the right candidate.
- A proactive and resourceful work style with the ability to keep tasks moving in a busy and sometimes distracting environment.