We are looking for an Accounting Assistant to support daily financial and administrative operations at an equipment center in Birmingham, Alabama. This contract opportunity with potential for a permanent role is ideal for someone who is comfortable balancing accounting tasks with general office support in a busy, team-oriented setting. The role offers the chance to work closely with supervisors and operations staff while helping keep reporting, documentation, and payment processes organized and accurate.
Responsibilities:
- Provide administrative support to the equipment center by managing paperwork, maintaining files, and ensuring documentation is organized and up to date
- Assist with invoice processing by reviewing information, entering data, and preparing documents for approval and payment
- Handle data entry and record maintenance within accounting and operational systems, ensuring accuracy and completeness
- Prepare, update, and distribute reports using Excel and other software to support supervisors and department leadership
- Manage vehicle tag records, departmental paperwork, and other compliance-related documentation
- Serve as a point of contact for routine office inquiries and coordinate information between operations, transportation, and project teams
- Track incoming documents, maintain records, and assist with reporting to support daily business operations
- Help coordinate office activities, schedules, and administrative processes to keep workflows running efficiently
- Support accounts payable and accounts receivable functions through document collection, coding assistance, and recordkeeping
- Perform other general administrative and office support duties as needed in a fast-paced environment
- Experience supporting accounting or administrative functions in a detail-oriented office environment
- Working knowledge of accounts payable, accounts receivable, invoice coding, and bank reconciliations
- Strong Excel skills with the ability to create, update, and review reports accurately
- Ability to manage multiple priorities effectively in a fast-paced workplace
- Strong attention to detail and accuracy when handling financial records and administrative documents
- Comfortable interacting with a wide range of employees in an operations-focused environment