Archived listing. The details below describe a past opening.
We are looking for a Property Administrative Assistant to support daily office operations for a busy property team in Boston, Massachusetts. This is a Contract position suited for someone who enjoys keeping administrative processes organized, providing responsive service, and helping the office run efficiently. The ideal candidate brings strong communication skills, attention to detail, and a customer-focused approach to both front desk and back-office responsibilities.
Responsibilities:
- Welcome visitors professionally and serve as the first point of contact for the office.
- Manage incoming phone calls, route inquiries to the appropriate team members, and relay messages accurately.
- Coordinate maintenance-related requests by creating and tracking work orders to support timely follow-up.
- Review and process invoices with accuracy while maintaining organized administrative records.
- Receive, sort, and distribute incoming mail and other deliveries to the appropriate recipients.
- Monitor office supply levels, place orders as needed, and keep shared work areas properly stocked.
- Maintain physical and electronic files, including scanning and document organization for easy retrieval.
- Provide general administrative and back-office assistance to property team members as business needs arise.
- Strong organizational skills with the ability to manage multiple tasks and shifting priorities effectively.
- Good time management skills and a dependable approach to completing daily administrative duties.
- Excellent customer service skills with a detail-oriented and courteous communication style.
- Clear verbal and written communication skills for interacting with visitors, tenants, vendors, and internal staff.
- Proficiency with Microsoft Office applications, including Word, Excel, and Outlook.
- Ability to perform filing, scanning, and general back-office support accurately and efficiently.
- Entry-level candidates are welcome; 0+ years of experience in an administrative support role is acceptable.