We are looking for a detail-oriented Policy & Procedures Coordinator to support policy governance and document control for a healthcare organization in Portland, OR. This Contract position will play a central role in maintaining policy records, coordinating reviews and approvals, and helping departments keep documentation accurate, current, and aligned with regulatory expectations. The ideal candidate brings strong administrative judgment, comfort working with database-driven systems, and the ability to collaborate effectively with stakeholders across multiple teams.
Responsibilities:
- Oversee the entry, organization, and ongoing upkeep of policy and procedure documents within the designated management platform.
- Partner with department leaders and document owners to collect revisions, route materials for approval, and confirm that published content remains complete and up to date.
- Maintain policy manuals and related records by applying consistent standards for formatting, structure, version control, and document integrity.
- Support compliance efforts by helping ensure policies align with applicable healthcare accreditation and regulatory requirements, including organizational and government standards.
- Coordinate the distribution of policies for electronic review as well as committee-based approval processes.
- Provide user guidance, training, and day-to-day support for staff authorized to access the policy management system.
- Assist leadership with reporting needs by compiling information from the policy database and preparing requested documentation.
- Contribute to accreditation readiness and survey-related activities by organizing materials and supporting regulatory response efforts.
- High school diploma or equivalent required.
- Associate degree, technical training, or a comparable combination of education and related experience preferred.
- Prior experience in policy administration, document control, compliance support, or a similar administrative function preferred.
- Working knowledge of database systems, document management tools, and software used to manage policies and procedures.
- Ability to interpret and apply regulatory and accreditation standards within a healthcare environment.
- Strong organizational skills with the ability to manage deadlines, track approvals, and maintain accurate records across multiple departments.
- Effective communication and stakeholder coordination skills, including the ability to train users and provide ongoing support.
- Ability to meet employment conditions related to health, safety, and work authorization requirements, where applicable.