We are looking for an experienced payroll leader to oversee end-to-end payroll operations for a complex workforce in Walnut Creek, California. This role is ideal for someone who brings deep knowledge of union construction payroll, strong command of compliance requirements, and the ability to guide a payroll team while working closely with external processing partners. The successful candidate will combine accuracy, sound judgment, and a service-minded approach to ensure payroll is delivered correctly, on schedule, and in alignment with company standards.
Responsibilities:
- Direct full-cycle payroll activities, ensuring employees are paid accurately and on time across regular payroll cycles and special payments.
- Maintain and review employee payroll data, including compensation adjustments, position updates, withholding changes, and deduction elections.
- Investigate payroll issues, correct discrepancies promptly, and perform recurring audits to strengthen accuracy and compliance.
- Lead daily payroll operations in accordance with established policies, internal controls, and applicable wage and tax regulations.
- Supervise and support a small payroll team, providing guidance, prioritization, and quality oversight.
- Prepare and submit payroll-related tax filings, garnishment remittances, and required weekly payment activities.
- Coordinate quarterly and year-end payroll tax reporting to meet all filing deadlines and reporting obligations.
- Oversee union payroll reporting requirements and contribute to certified payroll documentation when needed.
- Partner with external payroll providers to manage processing workflows, resolve issues, and improve service execution.
- At least 7 years of progressive payroll experience, including responsibility for full-cycle payroll administration.
- Minimum of 3 years managing union construction payroll with a strong understanding of related reporting and compliance requirements.
- Experience processing payroll for large employee populations, including multi-state environments and weekly or bi-monthly schedules.
- Working knowledge of payroll systems and external processing platforms, including tools such as ADP Workforce Now or comparable solutions.
- Familiarity with certified payroll, union reporting, tax filings, and garnishment administration.
- Bachelor’s degree is preferred; equivalent relevant experience will also be considered.
- Strong organizational skills, careful attention to detail, and the ability to manage sensitive information with discretion.
- Clear communication skills, adaptability with new technology, and a collaborative leadership style.