We are looking for a detail-oriented Payroll Specialist to support payroll operations for a healthcare organization. This is a Contract position focused on delivering accurate, timely payroll processing while providing responsive support to employees and maintaining strict confidentiality. The role will contribute to multi-state payroll administration, reporting, reconciliations, and payroll-related recordkeeping in a fast-paced environment.
Responsibilities:
- Manage end-to-end bi-weekly payroll processing with a high level of accuracy and adherence to deadlines.
- Enter payroll changes and employee pay data into Paylocity and verify that all entries are complete and correct.
- Oversee payroll activities for the Utah office and provide backup support for payroll processing in the Minnesota location.
- Investigate employee payroll inquiries by reviewing records, analyzing issues, and delivering clear resolutions.
- Audit timecards, earnings, deductions, and other payroll information to identify discrepancies before finalizing each pay cycle.
- Prepare and post recurring payroll-related journal entries within the accounting system to support financial accuracy.
- Administer payroll reporting for garnishments, retirement contributions, and employee benefits, including reconciliation activities.
- Maintain payroll documentation, uphold established procedures, and protect sensitive employee information at all times.
- Conduct bi-weekly employee orientation sessions and provide payroll-related training support for sites as needed.
- Hands-on experience managing full-cycle payroll in a high-volume environment of more than 500 employees.
- Working knowledge of multi-state payroll practices, including applicable federal, state, and local payroll tax requirements.
- Proficiency with Paylocity and confidence using payroll systems for data entry, validation, and reporting.
- Strong attention to detail with the ability to review timekeeping and payroll data for accuracy and completeness.
- Experience preparing payroll journal entries, reconciliations, and related financial or benefits reporting.
- Ability to handle confidential information discreetly and communicate effectively with employees and internal stakeholders.
- Solid problem-solving skills with the ability to research payroll issues and respond to questions in a timely manner.