We are looking for a Payroll Coordinator to support payroll operations for a growing real estate property and facilities management organization in San Diego, California. This contract-to-permanent position is a strong fit for someone with hands-on payroll experience who enjoys working closely with payroll and HR partners in a collaborative hybrid environment. The role focuses on timely and accurate payroll processing, employee support related to pay and leave balances, and consistent handling of payroll records for a workforce of approximately 500 employees.
Responsibilities:
- Process bi-monthly payroll for approximately 500 employees, with a primary focus on non-exempt team members, while maintaining accuracy and timeliness.
- Partner with the Payroll Manager and HR team to review payroll data, resolve discrepancies, and support smooth payroll cycles from start to finish.
- Respond to employee questions related to pay, vacation accruals, and sick time balances, providing clear and helpful assistance.
- Prepare and distribute physical payroll checks during designated in-office days in a hybrid work arrangement.
- Maintain payroll records and supporting documentation, including year-end materials such as W-2 related information.
- Enter, verify, and reconcile payroll changes such as earnings, deductions, and other compensation components as needed.
- Assist with payroll activities that may involve employees across multiple states, including California and other western states, when applicable.
- Use payroll systems and spreadsheets to audit information, track updates, and support accurate reporting.
- Help ensure payroll practices align with company procedures and applicable wage and hour requirements.
- At least 1 year of payroll experience, preferably in a high-volume environment.
- Working knowledge of full-cycle payroll processing for employee populations of 100 to 500 employees.
- Experience using payroll systems such as UKG and strong proficiency with Microsoft Excel.
- High level of attention to detail with the ability to manage sensitive information accurately and confidentially.
- Strong communication skills and the ability to assist employees with payroll and leave-related questions.
- Familiarity with multi-state payroll is helpful, though not required.
- Exposure to additional earnings elements such as bonuses or commissions is a plus.
- Ability to work a hybrid schedule, including in-office attendance two days per week.