We are looking for a Payroll Administrator to join a growing private aviation company in West Palm Beach, Florida. In this role, you will oversee payroll and employee expense activities with a strong focus on accuracy, compliance, and timely processing. The position offers the opportunity to work closely with both Finance and HR while supporting a dynamic organization with approximately 200 employees.
Responsibilities:
- Administer biweekly payroll for a workforce of about 200 employees, ensuring accurate processing for both hourly and salaried staff.
- Examine timesheets, overtime, incentive pay, deductions, and other payroll inputs to confirm each cycle is complete and correct.
- Update employee payroll records to reflect hires, departures, compensation changes, promotions, and other personnel actions.
- Investigate and resolve payroll variances, completing reconciliations before and after payroll is finalized.
- Apply benefit deductions, garnishments, and required withholdings accurately while helping support payroll tax and compliance activities.
- Prepare payroll-related reports and year-end support materials, including data needed for reconciliations and wage statement processing.
- Serve as a point of contact for employee payroll inquiries, providing timely clarification and issue resolution.
- Oversee expense submissions through Concur by reviewing receipts, coding, approvals, and policy adherence before reimbursement.
- Coordinate expense reimbursements and credit card reconciliations, following up on missing information and addressing discrepancies with employees and Finance.
- Recommend process improvements that strengthen efficiency, accuracy, and consistency across payroll and expense administration.
- At least 3 years of practical payroll experience, including full-cycle processing responsibilities.
- Background managing payroll for both hourly and salaried employee populations.
- Hands-on experience with ADP Workforce Now or a comparable payroll platform.
- Familiarity with Concur or a similar system used for employee expense management and reimbursement processing.
- Working knowledge of payroll regulations, overtime calculations, deductions, garnishments, and payroll tax requirements.
- Strong Excel skills with the ability to review, organize, and analyze financial or payroll data.
- High level of accuracy, sound judgment, and discretion when handling sensitive employee and compensation information.
- Effective communication and organizational skills, with the ability to balance multiple deadlines in a fast-moving environment.