Archived listing. The details below describe a past opening.
We are looking for an organized and resourceful Office Manager to oversee daily operations and provide dependable support to attorneys and administrative staff. This position is suited for someone who can balance operational coordination, team support, and front-office responsibilities while maintaining an efficient workplace. The ideal candidate brings strong judgment, attention to detail, and the ability to keep multiple priorities moving forward in a services environment.
Responsibilities:
- Direct the day-to-day administrative functions of the office to ensure a smooth and well-organized work environment.
- Coordinate staff assignments, monitor progress on deliverables, and help keep deadlines and priorities on track across the office.
- Manage scheduling, attendance coordination, and daily coverage needs so that business operations remain properly supported.
- Supervise administrative and legal support activities to promote timely communication, accurate work, and consistent follow-through.
- Maintain practical methods for tracking tasks, project timelines, and internal responsibilities to improve visibility and accountability.
- Partner with attorneys to help align support resources with workload demands and ensure status updates are communicated clearly.
- Assist with onboarding and training efforts by reinforcing office procedures, service expectations, and established workflows.
- Handle front-office and operational needs such as reception support, supply management, and coordination of routine office purchases and accounts payable tasks.
- At least 5 years of experience in office management, administrative support, or a closely related role.
- Demonstrated ability to manage office operations, coordinate multiple priorities, and maintain an organized workplace.
- Experience supporting professionals in a fast-paced business setting; prior law firm experience is strongly preferred.
- Proficiency with common office technology and the ability to learn and use administrative systems effectively.
- Strong communication and interpersonal skills, with the professionalism to interact confidently with staff, attorneys, and clients.
- Solid attention to detail, dependability, and the initiative to address issues before they affect daily operations.
- Experience handling office supply management, reception-related duties, and accounts payable responsibilities.