We are looking for a dependable Office Manager to support daily office operations in Boalsburg, Pennsylvania. This Long-term Contract opportunity is ideal for someone who enjoys working independently, managing multiple administrative priorities, and serving as the main on-site resource for employees, visitors, and service providers.
The role is part-time (20-30 hours per week) and fully on-site.
Key Responsibilities:
- • Oversee day-to-day office operations by serving as the primary on-site contact for administrative and facility-related needs.
- • Receive, organize, and distribute incoming mail, ensuring invoices and payments are submitted to the accounting department
- .• Handle customer check deposits while maintaining accuracy, discretion, and compliance with established procedures.
- • Coordinate vendor visits, provide building access for scheduled services, and arrange maintenance or repair support when issues arise.
- • Monitor recurring service appointments and required annual inspections to help keep office operations on schedule.
- • Maintain inventory levels for workplace essentials by ordering office supplies, refreshments, coffee, and cleaning materials on a routine basis.
- • Arrange workspace accommodations for visiting employees and external guests using the office.
- • Organize company events, including team lunches, holiday celebrations, and seasonal functions, while handling catering and logistics as needed.
- 1-2 years of experience in office management, administrative support, or a related business operations role.
- Ability to independently manage daily office operations while maintaining organization, accuracy, and attention to detail.
- Strong communication and interpersonal skills, with the ability to interact professionally with employees, vendors, clients, and visitors.
- Proven professionalism, discretion, and integrity when handling confidential, financial, and sensitive information.
- Ability to perform occasional light physical duties, including lifting, carrying, and organizing office supplies and materials.
- Availability to work a consistent part-time, on-site schedule
- Notary Public certification preferred but not required.