We are looking for an experienced Office Manager to lead day-to-day administrative operations for a law firm in Philadelphia, Pennsylvania. This fully onsite position is ideal for someone who can keep office functions running smoothly while supporting attorneys, staff, and leadership across operational and people-related needs. The role calls for a hands-on individual with strong attention to detail who is comfortable managing facilities, coordinating vendors, assisting with human resources processes, and helping maintain effective office technology support.
Responsibilities:
- Direct daily office activities to ensure attorneys and staff receive consistent administrative and operational support.
- Lead scheduling and workforce coordination activities, including attendance oversight, timecard review, onboarding logistics, and communication of workplace policies.
- Supervise office support personnel, assign priorities, and maintain adequate coverage for front-office and administrative functions.
- Partner with leadership on employee relations matters, performance support, and training arrangements for staff development.
- Track office spending, help prepare budgets, review invoices for accuracy, and manage relationships with external service providers.
- Work with third-party technology partners to address equipment setup, system access, and general office technology needs.
- Provide administrative support for employee benefits processes, including enrollment assistance for medical, dental, and retirement plans.
- Contribute to business development efforts by coordinating marketing-related activities and helping maintain digital content such as website and social media updates.
- Participate in leadership meetings, document confidential discussion points, and share updates related to office operations and administrative priorities.
- At least 5 years of experience in office management, with prior experience in a law firm strongly preferred.
- Demonstrated ability to oversee office operations and supervise administrative or support staff.
- Strong understanding of workplace technology and general IT support concepts, including awareness of cybersecurity best practices.
- Proficiency with Microsoft Office applications, including Word, Excel, PowerPoint, Teams, and Outlook.
- Familiarity with legal or office management tools such as iManage, Zoom Rooms, and Timeslips is an advantage.
- Excellent verbal and written communication skills with strong attention to detail and organization.
- Ability to balance multiple deadlines and changing priorities in a fast-paced environment.
To get your career moving in the right direction contact us today and mention job reference# 03720-0013489881