Archived listing. The details below describe a past opening.
We are looking for a dependable Office Assistant to support daily workplace operations in Arlington, Virginia. This Contract position will serve as a key point of contact for visitors and employees while helping maintain an organized, efficient office environment. The ideal candidate brings strong front desk presence, administrative skills, and a proactive approach to keeping office activities running smoothly.
Responsibilities:
- Welcome guests, clients, and staff with a courteous and attentive approach that creates a positive office experience.
- Manage meeting space availability by coordinating room reservations and ensuring conference areas are prepared before scheduled use.
- Handle incoming and outgoing mail, deliveries, and packages while keeping distribution timely and organized.
- Keep shared office areas well maintained by monitoring supplies, arranging common spaces, and supporting a neat workplace setting.
- Prepare desks, materials, and logistics for new employees to help facilitate an efficient onboarding experience.
- Assist with internal meetings and employee events by organizing setup, coordinating details, and providing general administrative support.
- Draft, format, and distribute office communications, routine correspondence, and related documents as needed.
- Provide day-to-day administrative assistance to departments and leadership, including clerical tasks, document handling, and general office support.
- Work with external vendors and building management to report maintenance needs, request services, and track follow-up actions.
- Support routine purchasing and invoice-related tasks while identifying practical ways to improve office processes and the overall workplace experience.
- Previous experience in an office assistant, front desk, receptionist, or similar administrative support role.
- Strong communication skills with the ability to interact professionally with visitors, employees, vendors, and leadership.
- Ability to answer inbound calls, manage front desk activities, and handle multiple priorities throughout the day.
- Proficiency in clerical tasks such as scanning documents, organizing records, and preparing routine correspondence.
- Solid organizational skills with attention to detail and a consistent approach to maintaining an orderly office environment.
- Comfortable coordinating schedules, meetings, mail distribution, and general office logistics.
- Ability to work independently, use sound judgment, and respond effectively to day-to-day operational needs.