Insurance Processor Location: Tulsa, OK Travel/Commute: Regular travel to Muskogee, OK required Pay: $50,000–$65,000 DOE Schedule: Full-Time | Temp-to-Hire Environment: Construction / Blue-Collar Setting
Position Overview A growing construction company is seeking a highly organized and detail-oriented Insurance Processor to manage insurance documentation, verification, compliance, and administrative processing for ongoing construction projects. This position will work closely with subcontractors, vendors, insurance providers, and internal project teams to ensure all required insurance documentation is accurate, current, and compliant with company and project requirements. The ideal candidate is proactive, dependable, and comfortable managing multiple deadlines while maintaining accurate records and following up on outstanding insurance requirements. This individual must be able to work independently, communicate effectively, and ensure insurance-related processes are completed efficiently and accurately.
Key Responsibilities
- Process, review, and maintain insurance documentation for subcontractors, vendors, and construction projects.
- Request, collect, and verify Certificates of Insurance (COIs) to ensure compliance with contractual and company requirements.
- Review insurance policies and documentation for required coverage limits, expiration dates, endorsements, and additional insured requirements.
- Track insurance renewals, policy expirations, and outstanding documentation to prevent lapses in coverage.
- Communicate with subcontractors, insurance agents, brokers, and internal teams to obtain missing or updated insurance information.
- Maintain accurate and organized electronic records of insurance policies, certificates, endorsements, and related documentation.
- Monitor subcontractor insurance compliance and proactively follow up on deficiencies or discrepancies.
- Assist with processing insurance-related forms, applications, renewals, and policy updates.
- Support the collection and organization of insurance documentation required for project onboarding, compliance reviews, and closeout.
- Coordinate with Project Managers, Accounting, and other departments to ensure insurance requirements are satisfied before work begins.
- Assist with insurance audits, compliance reporting, and documentation requests.
- Track and maintain insurance-related data using spreadsheets, databases, and internal management systems.
- Identify potential insurance compliance issues and escalate concerns to appropriate team members.
- Assist with administrative support related to claims documentation and communication with insurance providers as needed.
- Maintain confidentiality and accuracy when handling sensitive company, vendor, and insurance information.
- Identify opportunities to improve insurance tracking, documentation, and administrative processes.
- Provide regular updates regarding outstanding insurance requirements, renewals, and compliance status.
Qualifications
- Previous experience in insurance processing, insurance administration, certificate management, or a related administrative role preferred.
- Experience in the construction industry or working with subcontractors, vendors, and insurance providers strongly preferred.
- Familiarity with Certificates of Insurance (COIs), general liability, workers' compensation, and commercial insurance requirements.
- Understanding of insurance documentation, policy renewals, coverage limits, and compliance procedures.
- Strong organizational skills with exceptional attention to detail and accuracy.
- Excellent verbal and written communication skills.
- Ability to proactively follow up with subcontractors, vendors, and insurance representatives to resolve outstanding documentation issues.
- Strong computer skills, including proficiency in Microsoft Office, particularly Excel, Word, and Outlook.
- Experience with document management systems, insurance tracking software, or construction management platforms is a plus.
- Ability to manage multiple priorities, deadlines, and insurance records simultaneously.
- Strong problem-solving skills and the ability to identify and resolve documentation discrepancies.
- Self-motivated, dependable, and comfortable working independently in a fast-paced environment.
- Ability to collaborate effectively with internal departments and external business partners.
- Reliable transportation and ability to regularly commute to Muskogee, OK.
- Must be able to pass a background check and drug screen.