We are looking for a Front Desk Coordinator to support daily front office operations for an agriculture-focused organization in California. This Long-term Contract opportunity is ideal for someone who enjoys creating a positive first impression, staying organized, and keeping administrative tasks moving efficiently. The person in this role will serve as a central point of contact for visitors, calls, mail, scheduling, and general office coordination while helping the workplace run smoothly.
Responsibilities:
- Welcome guests, answer inquiries, and provide a courteous and attentive reception experience for visitors, staff, and vendors.
- Manage calendars, coordinate appointments, and oversee meeting space reservations to support smooth day-to-day operations.
- Route phone calls through a multi-line system and direct messages to the appropriate departments in a timely manner.
- Organize incoming and outgoing correspondence, deliveries, and courier activity to ensure documents and packages reach the right recipients.
- Prepare invoices for mailing by verifying supporting paperwork, processing postage, and maintaining accuracy in distribution.
- Track office supply levels, place replenishment orders, and help maintain an orderly and well-stocked front office environment.
- Provide administrative assistance to team members and leadership by handling routine clerical and coordination tasks as needed.
- Maintain a clean, welcoming reception area and assist with visitor access or new employee arrival procedures, including badge coordination or office orientation support.
- At least 2 years of experience in a front desk, receptionist, or administrative support position.
- Proficiency in handling receptionist responsibilities and delivering detail-oriented customer-facing service.
- Experience operating a multi-line phone system or switchboard with high attention to detail and responsiveness.
- Strong verbal and written communication skills with the ability to interact effectively with visitors, employees, and external contacts.
- Ability to manage schedules, prioritize multiple tasks, and stay organized in a busy office setting.
- Comfortable supporting mail distribution, invoice processing, and other routine administrative functions.
- Basic office technology skills, including familiarity with standard administrative tools and office equipment.
Please contact Robert Half at 209.554.0521 for immediate consideration.