Contracts Administrator

We are looking for a Contracts Administrator to support project teams by overseeing subcontract documentation, contract updates, and related administrative coordination in Waltham, Massachusetts. This contract opportunity with permanent potential is ideal for someone who can work independently, manage competing priorities, and maintain a high level of accuracy throughout the contract lifecycle. The role partners closely with project leadership and internal stakeholders to keep agreements current, organized, and aligned with project and compliance needs.

Responsibilities:

• Prepare, revise, and maintain subcontracts, amendments, and supporting records while ensuring updates are communicated clearly to the appropriate stakeholders.
• Examine contract language, attachments, scope details, and pricing information to confirm accuracy and consistency with project requirements and internal records.
• Manage contract documents from initiation through completion, keeping files complete, current, and readily accessible for retention and future reference.
• Coordinate requests for changes from project teams, vendors, and subcontractors, and route legal or drafting questions to the appropriate reviewers for resolution.
• Track the status of agreements and modifications, providing timely follow-up and regular communication to keep outstanding items moving forward.
• Verify that licensing, corporate registrations, and other required compliance documentation remain valid and properly documented.
• Support internal teams by responding to questions regarding contract progress, documentation status, and next steps in the process.
• Scan, organize, and transfer documents into company file systems to maintain orderly records and reliable document retrieval.
• Provide day-to-day administrative support related to contracts and complete additional assigned tasks that contribute to project and departmental needs.
• 3-5 years of relevant experience in contract administration, contract management, or a closely related function is preferred.
• Associate’s or Bachelor’s degree is preferred.
• Working knowledge of contract formation, contract documentation, and subcontract administration practices.
• Ability to review scope, pricing, and supporting documents with strong attention to detail and accuracy.
• Strong organizational skills with the ability to handle multiple priorities independently and with minimal supervision.
• Effective written and verbal communication skills with the ability to work well with internal teams, subcontractors, and vendors.
• Proficiency with Adobe, SharePoint, and Microsoft Office applications.
• Construction industry experience or familiarity with industrial project environments is a plus.