We are looking for a Human Resources (HR) Coordinator to support day-to-day HR operations and office administration. This Long-term Contract position is ideal for someone who thrives in a fast-paced environment, handles sensitive information with discretion, and enjoys providing responsive support to employees and leadership. The role will contribute to hiring coordination, onboarding, record management, benefits support, and employee-focused programs while helping keep administrative processes organized and efficient.
Responsibilities:
- Coordinate hiring activities by managing job postings, reviewing incoming applications, arranging interviews, and keeping candidates informed throughout the process.
- Facilitate onboarding and separation activities, including new employee documentation, orientation scheduling, and exit-related administrative tasks.
- Maintain accurate employee files and HR records in both digital and paper formats, ensuring documentation is complete and properly organized.
- Assist with benefits administration by supporting enrollments, answering routine questions, and preparing related employee communications and forms.
- Help organize training sessions, development efforts, and engagement initiatives that enhance the employee experience.
- Support HR compliance efforts by preparing reports, maintaining required records, and following document retention standards.
- Contribute to employee recognition and workplace events by assisting with planning, coordination, and communication.
- Manage office supply inventory and provide general administrative support to help maintain smooth daily office operations.
- Handle confidential employee and company information with professionalism, sound judgment, and a high level of discretion.
- Provide support for additional HR and administrative projects as business needs evolve.
- At least 2 years of experience in human resources coordination, HR administration, or a closely related support role.
- Hands-on experience with onboarding, background checks, and maintaining personnel documentation.
- Working knowledge of HRIS platforms and standard HR recordkeeping practices.
- Familiarity with HR compliance requirements, including document management and retention procedures.
- Experience assisting with benefits coordination and responding to employee inquiries with a service-oriented approach.
- Strong organizational skills with the ability to manage multiple priorities and maintain attention to detail.
- Effective verbal and written communication skills, along with the ability to interact professionally with employees and management.
- Ability to safeguard confidential information and exercise discretion in sensitive situations.