We are looking for a detail-oriented Human Resources (HR) Assistant to support recruiting and day-to-day HR administration in California. This is a Contract to Permanent position suited for someone who can manage multiple tasks, maintain accurate records, and provide a positive experience for candidates and employees. The role will contribute to recruitment coordination, onboarding preparation, file maintenance, and general clerical support while handling sensitive information with discretion.
Responsibilities:
- Coordinate interview logistics by arranging schedules, confirming availability, and communicating details to candidates and interview panel members.
- Support recruiting operations by posting openings, monitoring applicant activity, maintaining recruitment records, and assisting with initial application screening based on established guidelines.
- Provide timely communication to applicants throughout the recruitment process and prepare recruitment materials needed for interviews and related activities.
- Maintain applicant tracking information, organize interview packets, update interview content when needed, and ensure recruitment documentation is properly stored.
- Assist with the administration of bilingual assessments and help maintain internal and external job posting channels.
- Process employee status updates such as new employee entries, transfers, promotions, department changes, and pay class revisions within HR information systems.
- Create and maintain personnel, medical, I-9, and related HR files, and support regular audits to verify completeness, accuracy, and compliance.
- Help coordinate onboarding and orientation activities by preparing materials, tracking attendance responses, and ensuring a welcoming start for new employees.
- Perform general administrative duties for the HR team, including data entry, report preparation, correspondence, filing, copying, and mail distribution while safeguarding confidential records.
- Prior experience providing administrative support in a human resources, recruiting, or office environment.
- Working knowledge of HR administration practices, including onboarding, recordkeeping, and recruitment coordination.
- Experience using HRIS platforms or applicant tracking systems to enter, update, and maintain employee or candidate data.
- Strong organizational skills with the ability to manage schedules, documentation, and multiple priorities accurately.
- Clear written and verbal communication skills for interacting with candidates, employees, and internal stakeholders.
- Ability to handle confidential information with professionalism and sound judgment.
- Proficiency in data entry, document management, and standard office software applications.
- Experience supporting recruiting activities, screening processes, or employee relations tasks is preferred.