Archived listing. The details below describe a past opening.
We are looking for a Front Desk Coordinator to support daily office operations in Harrisburg, Pennsylvania. This Long-term Contract opportunity is ideal for someone who brings strong organizational skills and a service-oriented approach to a busy front office setting. In this role, you will help create an efficient and welcoming workplace by coordinating administrative activities, supporting meetings and visitors, and keeping essential office functions running smoothly.
Responsibilities:
- Oversee the receipt and distribution of mail, parcels, and deliveries so items reach the appropriate recipients promptly.
- Manage conference room calendars and arrange meeting logistics, including room preparation, catering support, and distribution of materials.
- Review shared department inboxes, respond to routine questions, and route messages to the correct contacts when needed.
- Assist with onboarding coordination by preparing work areas, organizing orientation details, and helping ensure new employees are ready for their first day.
- Keep visitor records, office files, and administrative documents organized, accurate, and up to date.
- Monitor inventory levels for office supplies, place orders as needed, and help maintain an orderly and functional office environment.
- Collaborate with administrative staff across multiple office locations to promote consistent support and smooth day-to-day operations.
- Provide support for scheduling, cross-office communication, document preparation, data entry, and other administrative projects as assigned.
- Maintain a detail-oriented front office presence while handling sensitive information with discretion.
- Prior experience in a front desk, receptionist, concierge, or administrative support role.
- Ability to manage inbound calls and operate a multi-line phone or switchboard system effectively.
- Proficiency with Microsoft Office applications, including Outlook, Word, and Excel.
- Experience coordinating meetings, room schedules, and related office logistics.
- Comfortable handling daily mail, packages, and general office administrative tasks.
- Strong organizational skills with the ability to manage multiple priorities in a fast-paced environment.
- Excellent written and verbal communication skills, along with a detail-oriented and customer-focused demeanor.
- Ability to support orientation activities for permanent staff and maintain confidentiality when working with sensitive information.