Archived listing. The details below describe a past opening.
We are looking for an experienced Front Desk Coordinator to support daily front office operations for a real estate property and facilities management environment in Walnut Creek, California. This Contract position is ideal for someone who enjoys creating a welcoming experience for visitors while keeping communications and administrative tasks organized. The person in this role will serve as a key point of contact at the front desk, helping maintain smooth day-to-day office flow through attentive service and dependable coordination.
Front Desk Coordinator Responsibilities:
- Welcome guests, residents, vendors, and staff in a courteous manner and provide clear direction or assistance upon arrival.
- Manage a multi-line phone system, route incoming calls to the appropriate contacts, and take accurate messages when needed.
- Handle front desk communications by responding to routine inquiries and ensuring timely follow-up for requests.
- Support concierge-style services by assisting visitors and occupants with general information and on-site coordination needs.
- Maintain organized records, documents, and filing systems to support efficient office operations.
- Monitor the reception area to ensure it remains orderly, presentable, and ready for daily traffic.
- Assist with administrative tasks such as logging deliveries, tracking visitor activity, and coordinating basic office support needs.
If you are interested in this Front Desk Coordinator position, please apply today!
- Must be available to work the assigned schedule of 5:45 AM to 2:15 PM, Monday through Friday.
- Prior experience in a front desk, receptionist, concierge, or customer-facing administrative role.
- Ability to operate a multi-line telephone system and manage a high volume of inbound calls effectively.
- Strong interpersonal and communication skills with a courteous and service-oriented approach.
- Solid organizational skills with the ability to maintain accurate files and records.
- Comfortable handling multiple tasks at once while remaining attentive to detail.
- Proficiency with basic office procedures and general administrative support activities.
- Reliable attendance and the ability to work effectively in an office setting that requires attention to detail.