Archived listing. The details below describe a past opening.
We are looking for a highly organized Document Preparation Specialist to join a legal support team on a contract basis. This position focuses on preparing standardized legal documents, handling sensitive information with care, and ensuring every file meets formatting and accuracy expectations before review. The ideal candidate is comfortable working in a high-volume administrative environment, follows detailed instructions closely, and takes pride in producing precise, high-quality work. No legal license or formal legal education is required for this role.
Responsibilities:
- Prepare letters, notices, forms, and court-related documents by entering case and account details into approved templates.
- Review source records carefully and input information into internal systems with a high level of accuracy and consistency.
- Examine completed documents for formatting, completeness, and data quality before sending them to attorneys, paralegals, or legal staff for review.
- Monitor assigned work queues and document status, identifying missing details or discrepancies and coordinating with appropriate teams to resolve them.
- Maintain organized electronic and paper files in accordance with established naming standards and recordkeeping procedures.
- Assemble and distribute documents for mailing, electronic filing, or internal processing based on departmental instructions.
- Update template content and report formatting issues or document errors to the legal team when identified.
- Protect confidential customer, account, and legal information while performing all daily tasks.
- Provide general clerical and administrative assistance to support the broader legal department as needed.
- High school diploma or equivalent required.
- Strong attention to detail with the ability to spot errors in data entry, formatting, and document content.
- Proficiency with Microsoft Word, Excel, and Outlook, along with solid typing and general computer skills.
- Ability to follow written procedures, standardized templates, and detailed instructions with consistency.
- Effective organizational skills and the capacity to manage large volumes of documents within deadlines.
- Prior legal experience or paralegal certification is not required.
- Previous administrative experience in a legal, financial services, or collections setting is helpful.
- Familiarity with document management tools, case-related systems, or forms-based document software is a plus.