We are looking for a detail-oriented Bookkeeper/Office Manager to support daily financial operations and office administration for a growing business in Agoura Hills, California. This contract opportunity with permanent potential is ideal for someone who is comfortable managing bookkeeping tasks, payroll coordination, and administrative priorities in a fast-paced environment. The right candidate will bring strong QuickBooks experience, sound judgment with confidential information, and the ability to stay organized while handling multiple responsibilities.
Responsibilities:
- Manage daily bookkeeping activities in QuickBooks Desktop, ensuring financial records remain accurate and up to date.
- Reconcile bank accounts and credit card transactions, record deposits, and assign expenses to the proper categories.
- Process roughly 100 invoices using established Excel-based workflows and maintain supporting documentation.
- Prepare financial reports such as profit and loss statements and trial balance summaries for leadership review.
- Maintain cash-basis accounting records and coordinate recurring intercompany payments between related entities.
- Administer payroll for approximately 30 employees across two companies while supporting accurate and timely processing.
- Coordinate employee onboarding and separation activities, including communication related to benefits administration with external insurance partners.
- Safeguard sensitive employee and company information while handling HR and financial documentation.
- Oversee office administrative needs, including business license renewals, event coordination, and other time-sensitive operational tasks.
- 5+ years of experience in bookkeeping or a closely related accounting support role.
- Hands-on proficiency with QuickBooks Desktop in a day-to-day bookkeeping environment.
- Experience with accounts payable, accounts receivable, and bank or credit card reconciliations.
- Ability to prepare and review basic financial reports, including profit and loss and trial balance statements.
- Familiarity with payroll processing and supporting HR-related administrative functions.
- Strong Excel skills and experience working with invoice tracking or financial templates.
- Proven ability to manage confidential information with professionalism and discretion.
