Office Services Associate

We are looking for a dependable Office Services Associate to support daily administrative operations for a client site in Dallas, Texas. This Contract position focuses on document production, mail handling, scanning, and front-of-house support while helping maintain efficient back-office services. The ideal candidate is organized, service-oriented, and comfortable working in a fast-paced environment where accuracy, responsiveness, and professionalism are essential.

Responsibilities:

• Manage incoming office service requests by reviewing logs and confirming all required job details before work begins.
• Complete copy, scanning, document intake, and mailroom tasks in line with established site procedures and service expectations.
• Organize assignments by urgency and due time to ensure completed materials are delivered within committed turnaround times.
• Communicate proactively with clients and leadership regarding deadlines, job status, or issues that may affect completion.
• Perform basic troubleshooting on office equipment and replenish paper, toner, and other supplies to keep production running smoothly.
• Check finished work for accuracy and quality, while also helping verify output completed by teammates when needed.
• Support additional workplace services such as reception, hospitality, and audio/visual coordination based on business demands.
• Handle confidential information with discretion and follow company and client policies for security, compliance, and cost-conscious operations.
• High school diploma or equivalent required.
• At least 1 year of experience in office services, copy center, mailroom, or similar administrative support, preferably within a legal, banking, or large corporate setting.
• Demonstrated ability to deliver strong customer service and build positive working relationships with clients and colleagues.
• Solid organizational skills with close attention to detail and the ability to manage multiple priorities under deadline pressure.
• Comfortable working with sensitive documents and making sound decisions within established guidelines.
• Ability to identify routine equipment or workflow issues, resolve basic problems, and escalate concerns appropriately.
• Capable of working effectively both independently and as part of a diverse team in a high-volume environment.
• Ability to regularly lift up to 50 pounds and use standard office production equipment and multi-line phone systems.