Paralegal

We are looking for a detail-oriented Paralegal to join a legal team in Maryland in a contract-to-permanent capacity. This role supports attorneys and clients across active matters by keeping communication organized, documents accurate, and deadlines on track. The ideal candidate is comfortable working in a fast-paced legal environment, handles sensitive information with discretion, and brings strong judgment when coordinating case activity and client needs.

Responsibilities:

• Guide new clients through the intake process by arranging consultations, gathering relevant records, and preparing engagement materials for attorney review.
• Maintain attorney and matter calendars by scheduling meetings, calls, and hearings while monitoring response dates, filing deadlines, and required follow-up actions.
• Draft, edit, and proofread routine legal correspondence, forms, and supporting documents for submission after attorney approval.
• Organize case files, exhibits, and records so materials are complete, accessible, and ready for filings, hearings, or other legal proceedings.
• Communicate with courts, state boards, and government agencies regarding scheduling, filing procedures, document status, and case updates.
• File approved documents through appropriate channels, track confirmations, and escalate missing information or timing concerns before deadlines are impacted.
• Support billing operations by preparing draft time entries, maintaining accurate matter records, and recording time promptly and thoroughly.
• Monitor outstanding client balances, send payment reminders as directed, document client responses, and elevate disputes or payment arrangement requests to the attorney.
• Prior experience in a paralegal, legal assistant, or similar legal support position.
• Working knowledge of administrative legal proceedings, including notices, investigations, responses, hearings, and related deadlines.
• Strong written communication and proofreading skills with the ability to prepare clear, detail-focused legal documents.
• Ability to interact effectively with clients who may be navigating sensitive licensing or career-related issues.
• Sound judgment in handling confidential information and determining when matters require attorney involvement.
• Proven ability to manage multiple priorities independently in a remote or fast-moving work environment.
• Familiarity with litigation support tools and legal technology, including case management systems, e-filing platforms, document management software, and applications such as Clio.
• Exposure to discovery, civil litigation, trial preparation, and legal documentation processes is preferred.