We are looking for a Bookkeeper to support daily financial and administrative operations for an engineering office in Orlando, Florida. This Contract position blends bookkeeping, billing coordination, and project support, making it ideal for someone who is comfortable managing both transactional accounting and office administration. The role will play a central part in keeping project records accurate, maintaining steady cash flow processes, and supporting smooth day-to-day office operations.
Responsibilities:
- Oversee accounts payable and accounts receivable activities, ensuring invoices, payments, and records are processed accurately and on schedule.
- Prepare client billings and submit invoices while monitoring payment status and resolving routine discrepancies.
- Follow up on outstanding balances in a thoughtful manner to support timely collections and maintain account accuracy.
- Enter and maintain employee timesheet data to support payroll inputs, project costing, and internal reporting needs.
- Create and track purchase orders and change documentation to help maintain organized project financial records.
- Set up project records and monitor budgets, updating financial details and supporting visibility into project performance.
- Coordinate vendor-related documentation, communications, and payment support to keep external partners properly managed.
- Produce routine reports and provide general office administrative support to help the team stay organized and efficient.
- Experience in bookkeeping or office accounting roles that include both administrative support and transactional finance duties.
- Working knowledge of accounts payable, accounts receivable, billing, and bank reconciliations.
- Proficiency with QuickBooks and confidence using accounting and spreadsheet software in a detail-focused setting.
- Ability to manage multiple priorities across office administration, project coordination, and financial tracking.
- Strong attention to detail with the ability to maintain accurate records and identify inconsistencies quickly.
- Clear written and verbal communication skills for interacting with vendors, clients, and internal team members.
- Background in engineering, construction, architecture, property management, business services, or a similar office-based environment is preferred.