About the Role We're looking for a detail-oriented Construction Billing Specialist to play a critical role in managing the financial side of construction projects. This position is ideal for someone who enjoys working with project teams, tracking billings, and ensuring clients are invoiced accurately and on time. You'll serve as a key link between accounting, project managers, subcontractors, and customers, helping drive cash flow and support successful project execution. This role offers the opportunity to work in a fast-paced environment where your attention to detail and problem-solving skills directly contribute to the success of construction projects.
Key Responsibilities
- Prepare and submit customer invoices for construction projects.
- Process progress billings, time and material billings, and fixed-price contract billings.
- Review contracts, purchase orders, change orders, and supporting documentation to ensure accurate billing.
- Monitor project costs and compare billings to contract values.
- Track lien waivers, certificates of insurance, and other required project documentation.
- Work closely with project managers to verify billing information and resolve discrepancies.
- Maintain billing schedules and ensure invoices are submitted according to contractual deadlines.
- Follow up on outstanding invoices and assist with collections efforts.
- Reconcile project billings and investigate payment issues.
- Support month-end close activities and prepare billing-related reports.
- Maintain accurate project records and documentation.
- Assist with process improvements to increase billing efficiency and accuracy.
Why Join Us?
- Be a key contributor to the financial success of major construction projects.
- Work closely with operations, project management, and accounting teams.
- Gain exposure to project accounting and construction finance.
- Opportunity to make an immediate impact on cash flow and project performance.
- Join a collaborative environment with opportunities for growth and development.
Ideal Candidate A proactive professional who thrives in a deadline-driven environment and enjoys balancing financial accuracy with project coordination. You are highly organized, detail-oriented, and capable of managing multiple projects while ensuring billing deadlines are met.
Required Qualifications
- 2+ years of construction billing, project billing, accounts receivable, or related accounting experience.
- Experience preparing customer invoices and managing billing cycles.
- Knowledge of construction contracts, change orders, and progress billing.
- Proficiency in Microsoft Excel and accounting/software systems.
- Strong attention to detail and organizational skills.
- Excellent communication and follow-up abilities.
- Ability to manage multiple projects and meet strict deadlines.
Preferred Qualifications
- Experience with AIA billing and pay applications.
- Experience working for a construction, engineering, industrial, or specialty contracting company.
- Knowledge of lien waivers, retainage, and project costing.
- Experience using Sage 300, Sage Intacct, Viewpoint Vista, CMiC, Foundation, Spectrum, JD Edwards, or similar systems.
- Experience supporting collections and cash application processes.
- Associate's or Bachelor's degree in Accounting, Finance, Business, or a related field preferred.
Key Traits for Success
- Strong sense of ownership and accountability.
- Ability to work effectively with project managers and operations teams.
- Excellent problem-solving and customer service skills.
- High level of accuracy and attention to detail.
- Ability to prioritize competing deadlines in a fast-paced construction environment.