We are looking for a Billing Specialist to join our team in Janesville, Wisconsin and oversee invoicing activities for a range of construction-related projects. This position plays an important role in keeping billing accurate, organized, and on schedule by coordinating closely with project staff and reviewing financial details carefully. The ideal candidate is comfortable managing multiple priorities, solving discrepancies, and working independently in a fast-moving environment.
Responsibilities:
- Manage invoicing for contract-based work, service work, organizational billing, and time-and-material projects with a strong focus on accuracy and timeliness.
- Partner with Project Managers and Service Technicians to gather billing details, confirm project status, and ensure invoices are issued according to schedule.
- Organize daily billing priorities around project deadlines, customer requirements, and changing workload demands.
- Set up new project records in the accounting system and maintain complete, up-to-date job information.
- Review job cost data, investigate inconsistencies, and correct charges that have been assigned to the wrong project or billing category.
- Maintain tracking tools to monitor project progress, invoice status, and open items, and communicate with customers when clarification or follow-up is needed.
- Coordinate with internal project teams on billing schedules, required backup documentation, and updates that affect invoicing and payment timing.
- Follow up on overdue invoices and support collection efforts through timely communication and documentation.
- Recommend process improvements that strengthen billing efficiency while preserving a high level of detail and compliance.
- Prepare and process lien waivers and related project paperwork needed to support customer invoicing and prompt payment.
- Prior experience in construction billing, including exposure to contract invoicing, service billing, organizational billing, or time-and-material billing, is strongly preferred.
- Ability to manage several active projects independently and shift priorities effectively as deadlines change.
- Strong analytical skills with the ability to research billing issues, identify root causes, and resolve discrepancies accurately.
- Excellent organizational skills and close attention to detail in a deadline-driven setting.
- Proficiency in Microsoft Excel and comfort working with computerized billing and accounting systems.
- Self-directed work style with the ability to contribute effectively within a collaborative team environment.
- Experience handling billing statements, billing functions, and collection-related follow-up is preferred.