We are looking for a detail-oriented Billing Clerk to support financial and administrative operations for a services office in Boston, Massachusetts. This position focuses on accurate monthly billing, financial record maintenance, and day-to-day coordination of related accounting tasks for an assigned group of legal professionals. The ideal candidate brings strong organizational skills, sound judgment, and the ability to manage multiple priorities in a structured office environment.
Responsibilities:
- Prepare and distribute monthly invoices for an assigned attorney group, ensuring timely and accurate billing activity.
- Maintain billing records, financial logs, and supporting spreadsheets with a high level of accuracy and consistency.
- Respond to audit letter requests and compile the necessary documentation in accordance with established procedures.
- Coordinate conflict check submissions and track follow-up items to support matter intake and compliance needs.
- Process accounts payable and accounts receivable transactions while helping keep financial records current.
- Reconcile and manage firm credit card activity, including review of charges and related documentation.
- Support document execution by notarizing materials as needed and complete notary registration if not currently commissioned.
- Assist with general office finance administration and help resolve billing questions from internal stakeholders.
- Bachelor’s degree required.
- 1–3 years of experience in an office setting.
- Prior experience in a services or law firm environment is preferred.
- Bookkeeping knowledge or related hands-on experience is a plus.
- Strong command of Microsoft Office applications, with advanced comfort in Microsoft Excel.
- Experience working with billing processes, statements, collections, or computerized billing systems.
- Excellent attention to detail, organization, and ability to handle multiple tasks efficiently.