Archived listing. The details below describe a past opening.
We are looking for an Assistant Property Manager to support day-to-day community operations for a Contract position based in Hayward, California. This role is well suited to someone who enjoys balancing resident-facing service with organized administrative coordination in a property management setting. The ideal candidate will help keep office activities running smoothly, respond to community needs with professionalism, and maintain accurate records across key property functions.
Assistant Property Manager Duties:
- Serve as a primary point of contact for residents and visitors, providing courteous assistance and addressing routine inquiries in a timely manner.
- Coordinate and track service needs by receiving maintenance-related concerns, documenting details, and following through to support resolution.
- Maintain accurate property and resident information by entering and updating records within Yardi and other management systems.
- Manage front office coverage, including greeting guests, handling incoming communications, and supporting daily reception activities.
- Assist with general office administration such as preparing documents, organizing files, and completing assigned operational tasks.
- Support property management workflows by monitoring follow-up items and helping ensure requests and documentation are handled promptly.
- Contribute to basic financial and administrative processes that may include invoice support, billing coordination, or recordkeeping tied to property operations.
- Assist with resident move-ins and move-outs as well as recertifications.
If you are interested in this assistant property manager role, please apply today.
- Previous experience in property management, community administration, or a similar office support role.
- Working knowledge of Tax Credit and affordable housing compliance processes, including familiarity with HUD-related environments.
- Strong verbal and written communication skills with the ability to interact professionally with residents, staff, and vendors.
- Demonstrated ability to stay organized, manage follow-up effectively, and handle multiple tasks with attention to detail.
- Comfort using property management and business software, including Yardi; exposure to CRM or accounting platforms is helpful.
- Ability to take direction, adapt to shifting priorities, and provide dependable support in a fast-paced office setting.
- Familiarity with administrative or financial support tasks such as accounts payable, accounts receivable, billing, or budget-related coordination is a plus.