We are looking for an AP Specialist to support day-to-day accounts payable operations in Needham, Massachusetts. This role is responsible for handling invoice activity from receipt through payment while helping maintain accurate financial records and dependable internal controls. The position works closely with operational partners to address discrepancies, support timely vendor payments, and contribute to an efficient month-end close process.
Responsibilities:
- Oversee the accounts payable cycle by reviewing incoming invoices, assigning proper coding, securing approvals, and preparing transactions for timely payment.
- Partner with supply chain, warehouse, inventory, and operations teams to validate invoice details against purchasing and receiving records and resolve mismatches promptly.
- Reconcile vendor statements and accounts payable balances to help ensure accurate liability reporting and support inventory-related financial accuracy.
- Administer scheduled payment runs, confirm payment accuracy, and maintain organized documentation for completed disbursements.
- Maintain vendor master data, respond to supplier inquiries, and build strong working relationships that support smooth payment processing.
- Review and process employee travel and expense submissions in accordance with company guidelines and escalate exceptions when needed.
- Assist with month-end activities by preparing accrual support, reconciling the AP subledger, and addressing outstanding items.
- Support compliance tasks related to W-9 collection and 1099 reporting while contributing ideas that improve workflow efficiency and automation within AP.
- At least 2 years of hands-on accounts payable experience.
- Bachelor’s degree in accounting or a related discipline preferred; comparable relevant experience will also be considered.
- Strong proficiency in Excel for analysis, reconciliation, and payment support tasks.
- Experience with invoice coding, data entry, and account reconciliation in a high-volume environment.
- Familiarity with NetSuite is advantageous.
- Clear communication skills with the ability to uphold accounts payable procedures and address non-compliant submissions appropriately.
- Strong attention to detail and ability to manage deadlines in a fast-paced setting.