We are looking for an Administrative Assistant to join a growing team in Madison, New Jersey in a contract position with the potential to become permanent. This role supports permit coordination for construction-related projects and is well suited to someone who is organized, adaptable, and comfortable learning in a fast-paced environment. You will work alongside teams handling projects for major telecommunications clients while building knowledge through hands-on training and daily responsibilities.
Responsibilities:
- Coordinate permit application activities for construction-related projects and help move approvals forward with local jurisdictions.
- Track multiple active assignments at once, maintaining accurate status updates across a high volume of permits tied to individual projects.
- Communicate with municipalities, utility stakeholders, and internal team members to gather documents, resolve issues, and support timely submissions.
- Assist project teams serving major wireless and telecommunications accounts.
- Organize project records, monitor deadlines, and follow up on outstanding items to reduce delays in the permitting process.
- Participate in virtual meetings to share updates, clarify next steps, and support coordination across project stakeholders.
- Learn permitting procedures, documentation standards, and project workflows through initial training and ongoing hands-on experience.
- Support a work environment where team members independently manage their own project loads while collaborating when needed.
- Experience supporting building permit processing, permit coordination, or related administrative work.
- Working knowledge of construction terminology, documentation, or project environments.
- Strong organizational skills with the ability to manage multiple priorities and shifting deadlines.
- Comfortable learning new processes quickly in a role that builds knowledge through day-to-day exposure.
- Clear written and verbal communication skills for interacting with agencies, clients, and internal teams.
- Ability to participate effectively in virtual meetings and maintain clear and timely follow-up.
- Proficiency with standard office tools and general administrative systems.
- High attention to detail when handling project records, submissions, and status tracking.