Archived listing. The details below describe a past opening.
We are looking for a highly organized Administrative Assistant to support a commercial real estate firm. This fully onsite opportunity is a Long-term Contract position that begins with an initial three-month engagement and has the potential to continue on an open-ended basis. The role is ideal for someone who works independently, communicates clearly, and takes pride in producing accurate, high-quality administrative work in a fast-paced office setting.
Responsibilities:
- Prepare and assemble proposal materials by organizing property information, images, and supporting notes into client-facing documents with strong attention to detail.
- Draft, format, and refine Word and Excel files to ensure business documents are clear, accurate, and presentation-ready.
- Review written materials carefully to catch errors, improve consistency, and maintain a high standard of detail.
- Monitor and reconcile expense and mileage records for leadership, keeping information current and well documented.
- Maintain office supply levels and coordinate purchasing so the workplace remains stocked and operational.
- Build and update spreadsheets that track financial information and other key administrative records.
- Handle online purchasing activity, including placing orders and managing returns as needed.
- Provide general administrative and office support for daily operations while working closely with leadership in an onsite environment.
- Prior experience in an administrative support, office coordination, or related business support role.
- Proficiency with Microsoft Office, including strong working knowledge of Excel and Word.
- Ability to produce accurate work with excellent proofreading and document formatting skills.
- Comfortable managing multiple tasks independently and following through with limited supervision.
- Strong organizational skills with the ability to keep records, expenses, and spreadsheets up to date.
- Self-motivated approach with sound judgment, initiative, and a detail-oriented work style.
- Clear and direct communication skills suited to a focused, business-driven office environment.