We are looking for an Administrative Assistant to support a construction project team in Texas. This long-term Ccontract position is ideal for someone who enjoys keeping operations organized, communicating effectively with a wide range of stakeholders, and helping a busy site office run efficiently. The role combines day-to-day administrative coordination with meeting support, travel planning, office organization, and responsive assistance for project staff and visitors.
Responsibilities:
•Deliver courteous and detail-focused administrative support to the onsite construction team while fostering a welcoming experience for staff, clients, vendors, and visitors. •Prepare and submit expense documentation for project leadership, ensuring records are accurate and completed on time. •Coordinate essential site resources such as calendars, meeting spaces, parking arrangements, access credentials, and other project office materials. •Maintain project organization tools, including team directories, seating layouts, and filing systems that allow documents to be stored and retrieved efficiently. •Arrange travel plans, lodging, schedules, and related logistics for team members and project leaders as needed. •Plan and support meetings by organizing details, preparing agendas, capturing notes, and distributing clear meeting minutes to participants. •Respond to general office questions and administrative requests, escalating issues appropriately and helping resolve productivity-related onsite support needs in partnership with technical support teams. •Work with project leadership to manage visitor procedures, assist with staff onboarding or site orientation activities, coordinate office supplies, and contribute to special projects or team events.
•Previous experience in an administrative, office support, receptionist, or coordination role, preferably in a project-based environment. •Ability to manage multiple priorities, maintain organized records, and handle time-sensitive tasks with strong attention to detail. •Strong communication and customer service skills with the ability to interact effectively in person, by phone, and through email. •Proficiency in data entry and general administrative office tasks, including scheduling, document preparation, and meeting coordination. •Experience answering inbound calls and responding to routine inquiries in a detail-focused and efficient manner. •Comfort working with project calendars, expense reporting, travel arrangements, and office supply coordination. •Ability to support a fast-paced construction site office while maintaining confidentiality, sound judgment, and a positive team-oriented approach.