On Behalf of our client we are looking for an Administrative Assistant to provide high level support that helps an executive stay organized, prepared, and focused on shifting priorities. This role combines business coordination with personal assistance, requiring sound judgment, discretion, and the ability to manage multiple requests with care. Based in Chicago, Illinois, the position is ideal for someone who thrives in a fast-paced environment and can handle sensitive matters with professionalism.
Compensation: $60k-$80k Monday-Friday 8:30am-5:30pm Remote (must live in the Chicago/Chicagoland area) Medical, Dental, Vision, PTO, Sick Our specialized recruiting professionals apply their expertise and utilize our proprietary AI to find you great job matches faster
Responsibilities:
- Coordinate a demanding schedule by arranging meetings, resolving conflicts, and adjusting plans as priorities evolve.
- Must be tech savvy with AI
- Follow direction from the executive
- Organize domestic and international travel, including transportation, lodging, and detailed itineraries to support seamless movement between commitments.
- Manage personal appointments and daily logistics, ensuring important tasks and household-related needs are handled efficiently.
- Work closely with the executive’s spouse to align calendars, support family-related plans, and help coordinate events and obligations.
- Monitor key dates, celebrations, and personal commitments, and ensure timely preparation, reminders, and follow-through.
- Anticipate upcoming needs by identifying potential issues early, offering solutions, and keeping the executive informed and ready.
- Demonstrated experience supporting executives or business leaders in an administrative assistant capacity.
- Strong calendar coordination skills with the ability to manage frequent changes and competing demands.
- Experience arranging detailed travel plans, including multi-stop domestic and international itineraries.
- Ability to handle personal support tasks with maturity, discretion, and sound judgment.
- Excellent organizational skills and attention to detail across scheduling, data entry, and office administration.
- Comfortable using administrative technology tools, including AI platforms and digital scheduling systems.
- Clear communication skills and the ability to work effectively with senior stakeholders and family contacts.