We are looking for a highly organized Administrative Assistant to support a busy service operation in LaCombe, Louisiana. This contract opportunity with permanent potential is ideal for someone who thrives in a fast-moving environment, stays composed through frequent interruptions, and takes pride in keeping detailed processes accurate and on track. The role offers hands-on training, close collaboration with an experienced team, and the chance to contribute to both daily administrative work and process documentation that supports future growth.
Responsibilities:
- Coordinate administrative activities tied to service jobs, from opening work orders through final preparation for billing.
- Answer inbound calls and respond to text-based communications while maintaining accuracy and professionalism in a high-volume setting.
- Schedule technicians and help manage daily service coverage to keep operations running smoothly.
- Create purchase orders, apply sales tax details, and enter invoice information with a strong focus on precision.
- Review job files to confirm vendor invoices, supporting documents, and required details are complete before billing submission.
- Maintain organized vendor records and assist with ongoing vendor communication and relationship support.
- Perform data entry and general office support tasks that keep administrative workflows current and reliable.
- Document procedures as they are learned and executed to help standardize processes and identify opportunities for improvement.
- Prior experience in an administrative, office support, receptionist, or customer-facing coordination role.
- Strong attention to detail and the ability to manage multiple priorities in a busy and frequently interrupted environment.
- Experience handling inbound calls, messages, and general communications with professionalism and urgency.
- Comfortable with data entry, invoice processing, purchase orders, and maintaining accurate records.
- Ability to support dispatching or scheduling activities in a service-driven setting.
- Proficiency with Microsoft Office and willingness to learn company-specific software through training.
- Strong organizational skills and a dependable work style that supports team coverage and daily operations.