We are looking for an organized and resourceful Administrative Assistant to support client-facing and business development activities in Annapolis, Maryland. This Long-term Contract position blends day-to-day administrative coordination with event support, internal communications, and marketing-related tasks, making it ideal for someone who enjoys variety and collaboration. The person in this role will help keep reports, schedules, materials, and communications running smoothly while working with multiple internal teams and external partners.
Responsibilities:
- Maintain and organize client-facing documents, briefing materials, reports, presentation content, and tracking tools to ensure information remains accurate and accessible.
- Coordinate travel plans, process expense documentation, and help manage team calendars while providing dependable administrative coverage when needed.
- Offer scheduling and operational support to senior leadership and department teams to keep priorities aligned and meetings well organized.
- Oversee conference and event records within the company tracking platform, support user adoption, and prepare attendance and performance reporting.
- Manage event-related logistics such as partner deliverables, registration arrangements, room reservations, and attendee support requests.
- Partner with internal stakeholders to confirm event commitments are completed on time and available resources are used effectively.
- Monitor memberships, association participation, and related budgets while tracking annual obligations and deliverables.
- Coordinate branded merchandise and promotional material fulfillment, including inventory oversight, storage planning, shipping, and vendor support.
- Assist with intranet content updates, monitor engagement data, and work with communications partners to strengthen employee awareness and participation.
- 2–4 years of experience in administrative support, project coordination, marketing support, communications, or a related business function.
- Bachelor’s degree in Communications, Journalism, English, or a closely related field.
- Advanced skills in Microsoft Office, with particular strength in creating and editing PowerPoint presentations.
- Ability to manage multiple assignments at once while maintaining accuracy and meeting deadlines.
- Strong written and verbal communication skills with the ability to prepare clear, audience-appropriate content.
- High level of attention to detail and sound judgment when handling schedules, records, and cross-functional coordination.
- Proactive and adaptable work style with the ability to anticipate needs and respond effectively to changing priorities.
- Familiarity with tools such as Airtable, Salesforce, or Power BI is helpful but not required.