We are looking for an Administrative Assistant to support executive leadership within a mission-driven non-profit organization located in the Greater Philadelphia Region. This long-term contract opportunity is ideal for someone who excels at coordinating schedules, organizing meetings, and maintaining smooth day-to-day office operations. The Administrative Assistant role requires strong attention to detail, effective communication, and the ability to manage multiple administrative priorities with accuracy and discretion.
What you get to do every single day:
- Coordinate executive calendars, arrange appointments, and keep meeting schedules organized and up to date.
- Prepare meeting materials in advance, confirm logistics, and help ensure attendees have the information they need.
- Record key discussion points during meetings and distribute clear, organized notes to appropriate stakeholders.
- Handle incoming calls courteously, respond to routine inquiries, and direct messages to the appropriate contacts.
- Perform a variety of office support tasks, including document preparation, filing, and general administrative coordination.
- Enter and maintain information in internal records and databases with a high level of accuracy.
- Support front-desk and reception activities by greeting visitors and helping create a detail-oriented office environment.
Other requirements for the Administrative Assistant position include and are not limited to:
- Experience providing administrative support in an office setting.
- Strong ability to manage calendars, coordinate meetings, and handle shifting priorities efficiently.
- Comfortable answering inbound calls and communicating clearly with internal and external contacts.
- Accurate data entry skills with close attention to detail and organization.
- Ability to take clear meeting notes and prepare well-structured summaries.
- Proficiency with standard office software and general administrative tools.
- Strong judgment and the ability to handle sensitive information with discretion.
Interested candidates should reach out to Tori Gill at 215.568.4580 and reference JO# 03720-0013533084